To keep your ship (and by ship we mean short-term rental) in tip-top shape, it’s always best to have a plan. One of the easiest ways to stay on top of your tasks is to create a vacation rental inspection checklist. A vacation rental inspection checklist is a quick and easy cheat sheet to help you and your team double-check that all the details of your property are in order. Think of it like a pre-flight checklist that a pilot might use!

Host Tools provides an automated, unified calendar for short-term rental hosts, allowing you to seamlessly list on all major channels. Start your free trial today!

Outside

First impressions matter, and the exterior of your property sets the tone for your guests’ stay. Make sure to pay attention to the following:

• Keep that curb appeal high. You want a clean driveway, a good-looking lawn, and a well-lit path to your entrance.
• Make sure leaves are off any outdoor furniture, remove any debris from overnight storms, and that the furniture is looking sharp.

Inside

Living room

• Vacuum carpets, sweep floors, and dust surfaces.
• Make sure the TVs and any other entertainment devices are working.
• Arrange the furniture in such a way that looks nice.
• Inspect for any damage or stain on the furniture.

Kitchen

• Clean all the high-touch surfances like counters, sinks, appliances.
• It’s also a good idea to take a look inside the rerigerator, oven, and microwave to tidy it up and make sure there aren’t any surprises hiding.
• Repalce sponges
• Restock coffee, tea, hand soap, dish soap, etc.
• Take a look in the dishwasher. If things are clean, put them away. If a guest forget to run it before they left, start a cycle.

Bedrooms

• Make sure sheets are washed and look for any new stains.
• Always have extra linens and blankets on hand for guests.
• Check that the bedside lamps and charing statinos are working.
• Look in the closet to make sure a past guest hasn’t forgetten anything.

Bathrooms

• Clean toilets, sinks, showers, and mirrors.
• Restock toiletries such as soap, shampoo, conditioner, body wash, and toilet paper.
• Have extra towels on hand.
• Make sure the hairdryer is working properly.

Miscellaneous

• Test smoke alarms, carbon monoxide detectors, and ensure fire extinguishers are accessible.
• Check the HVAC system to confirm proper heating and cooling.
• Verify that all windows and doors open, close, and lock securely.

Safety check

Guests value safety and the ability to contact help if needed. Include these essentials in your checklist:

• Place a list of emergency numbers in a visible spot.
• Ensure flashlights, batteries, and a first-aid kit are available.
• Clearly label exits and provide guest instructions for house rules and emergency situations.

Final touches

The little details can elevate the guest experience. Before completing your inspection:

• Confirm Wi-Fi works properly and provide clear access instructions.
• Add a welcome touch, such as a handwritten note, snacks, or local recommendations.
• Conduct a final walkthrough to ensure everything meets high hospitality standards.

Final Thoughts on your vacation rental inspection checklist

A consistent inspection process helps prevent overlooked issues, reduces guest complaints, and enhances the reputation of your vacation rental properties. By taking the time to methodically check your vacation rental, you demonstrate your commitment to providing an outstanding guest experience — leading to better reviews, repeat bookings, and more success as a host.

Host Tools provides an automated, unified calendar for short-term rental hosts, allowing you to seamlessly list on all major channels. Start your free trial today!